Proposals and weddings: how to use the hotel’s banquet venues
Shibuya Excel Hotel Tokyu lets you host proposals, small ceremonies and wedding receptions in four reservable event spaces: Planets Room, Forest Room, Wood Room (all on the 6th floor) and the small Drawing Room on the 5th floor. Banquet bookings are handled by the Banquet Office; the hotel provides catering support through its restaurants and in‑room dining, free Wi‑Fi in event spaces, and several AV/add-on options to customize a celebration.
In this guide
Which banquet spaces are available for proposals and wedding events?
The hotel offers four distinct event rooms you can reserve for proposals, ceremonies, receptions or after‑parties: Planets Room, Forest Room, Wood Room (all on the 6th floor) and the Drawing Room (5th floor). These vary by size and typical use, from intimate private meetings to larger banquet receptions.
Because there is no dedicated wedding chapel or on‑site bridal salon, most couples use the banquet rooms for ceremony or reception space and arrange any separate beauty, dressing or photography services offsite or through external vendors.
- Planets Room (6F): largest ballroom, flexible layouts for ceremonies or receptions.
- Forest Room (6F): medium ballroom, can divide into two spaces with a movable partition.
- Wood Room (6F): wood‑toned, best for smaller receptions or after‑parties.
- Drawing Room (5F): small meeting room useful for signing, preparation, or an intimate gathering.
| Room | Area | Typical max (reception/theater) |
|---|---|---|
| Planets Room | 266㎡ | Reception ~200 / Theater up to 294 |
| Forest Room | 124㎡ | Reception ~80 / Theater up to 84 |
| Wood Room | 57㎡ | Reception ~40 / Theater up to 49 |
Choosing the right room by guest count and format
Match the room to the event format rather than squeezing a large party into a smaller space. For a seated banquet or plated dinner, use the hotel's seated-dinner capacities; for standing receptions or cocktail parties, use the higher reception capacities.
If you need a room that can be split — for separate ceremony and reception zones or breakout space for children — Forest Room's movable partition can help. Wood Room and the Drawing Room are better for very small gatherings, rehearsal dinners, or private proposal setups.
- Ceremony + seated dinner for ~60 guests: consider Forest Room (can also reach ~60 banquet seating).
- Standing proposal or cocktail party for up to ~200: Planets Room reception capacity suits this scale.
- Very intimate proposal or post‑proposal private meal for under 30: Wood Room or Drawing Room.
| Event Type | Recommended Room |
|---|---|
| Large reception or mixed ceremony + reception | Planets Room |
| Mid-size seated dinner or combined ceremony | Forest Room |
| Intimate proposal or private dinner | Wood Room / Drawing Room |
Booking, timing and practical rules
For wedding parties and after‑parties the hotel asks guests to contact and reserve 2–3 days in advance; tentative reservations can be placed free of charge while you finalize details. Same‑day bookings may be possible for meeting spaces depending on availability and scale.
Banquet reservations and arrangements are handled through the hotel's Banquet Office; use that office to confirm room availability, set up catering, and request AV or floral add‑ons. The Banquet Office phone number is listed by the hotel.
- Reserve 2–3 days ahead for parties; tentative holds are possible without charge.
- Contact the Banquet Office to confirm final guest count and layout.
- For late arrivals or out‑of‑hours access ask the Banquet Office or front desk in advance.
| Action | Recommendation |
|---|---|
| Initial hold | Tentative reservation (often free) — contact Banquet Office |
| Final confirmation | Provide final guest count and layout at least a few days before event |
| Same‑day meeting booking | Possible depending on availability and room scale |
Catering, restaurants and food options
The hotel coordinates banquet catering and you can also use the on‑site restaurants and Estacion Café for pre‑ or post‑event dining. In‑room dining is available for hotel guests from 11:00 AM until last order at 8:30 PM.
Restaurant spaces on the 25th floor operate separately from the banquet halls; Estacion Café is on the 5th floor and overlooks the Shibuya Scramble Crossing, useful for bridal brunches, tea or private dining close to the lobby.
- Estacion Café (5F): lounge dining and afternoon tea; open 09:00–22:00 (last order 21:30).
- 25th‑floor restaurants provide high‑floor dining options and can handle celebratory meals — check current operation and reservation windows with the hotel.
- Ask the Banquet Office about plated vs. buffet setups, and whether children's meal options or timing adjustments are needed for your party.
| Service | Notes |
|---|---|
| In‑room dining | Available 11:00–last order 20:30 |
| Estacion Café | Lounge overlooking Shibuya Crossing; good for daytime or evening small groups |
| 25th‑floor restaurants | High‑floor dining option — check for current menus and opening hours |
AV, extras and accessibility for your event
Banquet rooms include free wireless LAN (up to 100Mbps) and the hotel offers common AV and extras you can add through the Banquet Office. Typical add‑ons listed by the hotel include projectors, freestanding screens, online karaoke and floral arrangements.
The property has accessible facilities and an accessible parking option; confirm any specific mobility, seating or sign‑language needs with the Banquet Office when booking so the hotel can advise on practical arrangements.
- Wi‑Fi available in all event rooms (free, up to 100Mbps).
- Common add‑ons: projector, screen (100–150 in.), online karaoke, floral vases (priced per the hotel's list).
- Confirm accessible seating, entry routes and cloakroom needs when you reserve.
| Add‑on | Example hotel charge (listed item) |
|---|---|
| Projector | Available (hotel lists projector option) |
| Freestanding screen | Multiple sizes available (100in–150in listed) |
| Online karaoke / floral | Available (hotel lists online karaoke and floral vases) |
Guest rooms, arrival and logistics for couples and guests
Shibuya Excel Hotel Tokyu has 408 rooms across many room types you can book for wedding guests, including Premier, Standard Twin, Superior Room with Park View, Triple Room and Quad Room. Confirm room blocks directly with the hotel when you reserve banquet space.
The hotel sits directly above Shibuya Station within Shibuya Mark City, which makes arrival and departures easy for guests coming by train. Front desk check‑in begins at 2:00 PM and check‑out is by 11:00 AM.
- Rooms are connected directly to Shibuya Station via Shibuya Mark City — practical for out‑of‑town guests arriving by rail.
- Ask the hotel about block room rates and whether they can hold a small group of rooms near the banquet floor.
- Note the hotel welcomes children of all ages; children aged 7 and above are charged at the adult rate per booking sites.
| Room examples | Typical bed setup (room name as listed) |
|---|---|
| Premier, 14 - 19F Room | 1 King Bed |
| Standard Twin, 7 - 12F | 2 Twin Beds |
| Triple Room, 7 - 12F | 3 Twin Beds |
